Why Should You Choose a Professional Document Shredding Company
With time as organizations and businesses for are going paperless, the need for secure destruction of paper documents is becoming increasingly important. While many organizations have plenty of employees on hand to take on this task in-house. Many organizations turn to professional and secure data disposal services to handle this job for them. Whether the clients prefer an onsite shredding or ask for pick up in secure bins to transfer them to a separate location, shredding companies have a very valuable document services to provide. This helps the organizations save time, and money and ensure compliance.
Why is it Important to Shred Financial Document?
1. Offers Protection Against Malicious Content
Storing a large number of hard copies of important documents can leave your organization vulnerable. Your company would be prone to data breaches, identity theft, and worst, corporate espionage. There is no business owner who would want this.
Everyone looks for ways to keep their hard work secure and away from such breaches. Therefore, digitizing documents and then shredding the hard copies is the best way to go. This will help safeguard vital company records and documents against malicious intent.
2. It’s a Federal Law
Another reason why it is important to shred financial documents is to comply with the law. Federal and state laws require that you properly dispose off all the official documents. These documents may include sensitive documents that contain personal information like medical and dental records, employee pay stubs, tax forms, and other documents that include social security numbers and much more.
3. An Eco-Friendly Solution
Maintaining a paperless record through digitization of all the data your company holds and then shredding documents is an eco-friendly way to conduct business. It is no surprise that less paper in the business means you are going green. Therefore, every business owner must try to reduce the amount of paper they utilize and eliminate the need for storing documents on hard paper.
Instead, shift everything to a digital medium and benefit from the advancements in technology. Moreover, if you avail of professional services for all your secure document shredding needs, they can also help you get rid of these shavings. Shredded paper is easily utilized in the manufacture of recycled paper. This way you give so much back to your planet.
5 Reasons Why You Need a Professional Document Shredding Company for Your Business
Even if your organization understands the importance of the document shredding process. You would think that why not employ some people on the task and do it on-site? Why must your business incur the cost of secure data disposal services to get that job done for you? In this article, we aim to answer all of your questions, so let’s discuss the benefits of these professional services.
1. Saves Cost
The primary benefit, contrary to what most people believe, is that a professional shredding company saves you a lot of costs. How? It will save you expenses on purchasing, maintaining, and repairing your own in-house shredder. So, if you hire an external service you won’t have to burden your organization with such costs.
Additionally, industrial shredders are larger and thus do the same job a lot faster and more efficiently. This also helps you save the cost of hiring an employee to do this job. And ultimately, digitizing all of your data and getting rid of the document will help you free up a lot of space, that was otherwise being used to store documents.
2. Enhances Security
Secondly, a shredding company is well equipped to handle all of the sensitive data professionally. They can handle and transfer all the data-bearing documents in secure bins and dispose them off with responsibility.
3. Improves Employee Productivity
This also helps increase your employee’s productivity. Taking your company’s employees away from their regular tasks and putting them on a document shredding task in-house will reduce their productivity. This uses up their time that could be well-spent on other high-value tasks. However, when you employ external data disposal services, they can do the same with the added element of security and responsibility.
4. Certified HIPAA Compliance
A professional shredding company will also verify your company’s HIPAA compliance. It will certify that all of the sensitive documents were responsibly destroyed.
5. Reduces Employee Liability
If you hire an external company for disposing off sensitive documents, you are not responsible for the well-being of their employees. Those individuals would be professional and would know how to operate shredding machinery with care. However, if you assign this task to your employee, they might not be trained for such a task. This could also lead to them hurting themselves. Thus, increasing employee liability. In such a case you would be responsible for putting your employee in harms way and all of the medical cost might be for you to cover. So, it is best to go with an external company that has professionally trained individuals for such a task.
Why Does a Certified Financial Document Shredding Services Make Sense?
If saving significant costs, enhancing security and employee productivity, ensuring security and compliance, and reducing liability and not enough reasons for you to consider going with a professional document disposal service then consider the following reasons. These will change your mind.
Easy Pick-Up or On-Site Document Shredding Services
The job no matter how big it is for you as a busy organization, can get done quickly. These professional companies are fully equipped with industrial-grade equipment that can help get the job done in no time. Moreover, these secure data disposal services can shred in bulk and shred the amount your employee will take a long time to do in a fraction of that amount. These services also offer their facilities on-site and have an option to take documents to a separate secure location for disposing off. And that makes one less productive task get off of your employee’s to-do list.
Regular Rotation of Secure Consoles and Bins
These services ensure the pickup of secure bins and consoles when full. They also ensure that there is no backlog of sensitive documents. This helps take care of the secure and responsible disposal of documents.
A Clear Data Chain of Custody for Documents
Lastly, every professional data disposal company has a strict process that they follow. They have pre-set protocols in place that ensure enhanced security for their employees. These rules help you to track the source that destroyed your data and keep track of the entire process. It also helps the user to complete the process in a secure way. Therefore, do not give this a second thought and utilize professional data disposal services now.
